Society Prepares for 1st Annual Membership Meeting
Submitted by scottyg on
August 6, 2008 - At this date's Management Committee Meeting on the ASI-MOO chat room environment, officers and directors of the Society directed President Peter Kokh to prepare an Annual Report on the State of the Society for a first annual membership meeting to be held on Wednesday, September 17th.
As a new feature in the Moon Society’s recent bylaws revision of February 6th, as reported in MMM #212, February 2008, Moon Society Journal Section (p.9), this year, on the third Wednesday evening of the month after Society elections are finalized, we will launch our first Annual Membership Meeting.
The meeting will be online, in the ASI-MOO special chat room environment,
We realize that this time window will not be convenient for many members.
But neither would any other window.
Why this particular window?
This is the time and day slot in which the Society’s Leadership Council, Management Council, and Board of Directors meets.
Practice now! If your schedule makes attendance at this event possible, and you have never been on the ASI-MOO, you will save yourself a lot of frustration that evening, if you first practice loging on. It is quite simple.
2 Scroll down the left hand menu column until you come to the ASI-MOO image link.
3 Ignore the preliminary information on this page (for advanced users) and scroll down the page until you see the dual links:
4 Click on either (I like Popup but that’s a personal preference)
5 Wait for the window to fully open. Some browsers are faster than others. Below the preliminary introductory text, you will see a line, below which you can type.
6 Type these three words: connect (your) username password
all in lower case, each word separated by a space with no quotation marks.
Hit carriage return
7 You will find yourself in the “Commons” Now you want to go to the “Auditorium” where the Members Meeting will be held. The instructions in the Commons say that the Auditorium is “NorthWest” so type NorthWest without quotes and with capitals as indicated, then hit carriage Return, and you should be in.
Most likely problem you will have is not knowing your username and password. If this turns out to be the case, just contact me at email@example.com and tell me what your problem is. If you prefer an answer by phone, give me your phone # and best times to call in your email. We’ll get you in, but do not wait until the last minute as I will be busy with other things!
Format and Topics of the Meeting
In preparation for the meeting, we will post an Annual Report in the Members Area of our web site:
[This address will not be valid until a week before the meeting]
Publicizing this Meeting
The pdf file is posted at www.moonsociety.org/members/mmm/
only those with member usernames and passwords will be able to access this directory
And this notice has been posted on the Artemis-List as well as sent by email to all members, current and former, with current email addresses in our database. If you have changed your email address, do call that to our attention! You many change it yourself at www.moonsociety.org/mymoon/ though you will need your username and password to access that page. Otherwise simply email your current email address to firstname.lastname@example.org
The meeting will be chaired by Chairman of the Board, R. Scotty Gammenthaler.
After a review of the contents of the Annual Report, the floor will be open to questions from members. Members who plan to ask questions are invited to submit them in advance to email@example.com as this will help in bundling together related questions and responses. However, this is not necessary and spontaneous questions are welcome.
Questions can be about problems with membership processing, response to problems, current projects and new project ideas, the overall direction of the society and suggestions in this regard, membership benefits, how to grow the society in numbers, name recognition, and project output, etc.
The Annual Report, as prepared by the president, will cover;
- Recent bylaws changes
- 2008 elections results
- Our Vision, Mission, and Strategy
- Existing and proposed new projects
- Our primary and auxiliary websites
- Moon Miners’ Manifesto
- Our affiliations and collaborations
- The treasurers report,
- Awards of recognition for significant service to the Society
- Our plans to make the Society ever more effective, and more.
To the Curious: - If you are reading this and are not a current member, by all means so join or rejoin. We will be most happy to benefit from your ideas and energies and initiatives.
A Learning Experience: We have never held an annual Membership Meeting before and so this will necessarily be one of those “leaning experiences.” But even before the curtain falls on this first one, if you have ideas for features that should be included, don’t wait to share them with us. We want this first meeting to be as comprehensive as possible.
Other Preparations: We have been working on a Questionnaire, asking current and former members how they first heard of the Moon Society. We hope that the results of this survey will help us better direct our efforts to grow the Society. We hope to get this out soon.
Quarterly Town Meetings? This is another but related idea that we have been considering – holding an online Town Meeting quarterly (three a year plus the Annual Meeting) and probably rotating the day of the week on which it is held. The idea would be to elicit continuous feedback and to provide more opportunities to participate.
Hope to see you there!